1. About us
LawBEAM Ltd. is committed to safeguarding the privacy of the personal information that is provided to us or collected by us during the course of our business as well as the personal information we receive from visitors to our website. LawBEAM Ltd. is the data controller of any personal information collected by or provided to us in the circumstances described below.
This Privacy notice explains how we may collect and use any personal information that we obtain about you and your rights in relation to that information. It is based on data protection principles that are set out in the UK. If you have any questions about how this Privacy notice applies to you or want to make a complaint to us about how we handle your personal information, please contact us at hello@lawbeam.io.
We may provide you with additional privacy notices where we believe that it is appropriate to do so. Those additional notices supplement and should be read together with this Privacy notice.
2. The scope of this privacy notice
This Privacy notice applies in the following circumstances:
- when we agree to provide services to you or the organisation you work for;
- when you or the organisation you work for are a counterparty of one or more of our clients;
- when you request information from us or provide information to us;
- when you our Website;
- when you complete application forms our Websites;
- when you attend our seminars or other hosted events and/or register to access our Apps; and
- when you are entered onto our mailing lists to receive publications and other marketing emails
3. What information do we collect about you and how?
The type of personal information that we may collect includes current and historical information including your name and contact details (such as your address, email address and telephone numbers) and identifiers such as your organisation, employment history, professional and business expertise and positions held.
We will also collect personal information you choose to provide to us directly, or, for example, through your use of our Apps or other online services, and information about your other dealings with us and our clients, including contact we have with you in person, by telephone, letter, email or online.
We collect personal information directly from you, from our clients or other parties to a matter and their authorised representatives.
4. How we use your information
We will only use your personal information if and to the extent that applicable law allows. We will therefore only process your personal information if:
- it is necessary for the performance of a contract with you or the organisation you work for;
- it is necessary in connection with a legal obligation;
- you have given your consent (where necessary) to such use or the organisation you work for has obtained your consent (where necessary) to share your information with us; or
- if we (or a third party) have a legitimate interest which is not overridden by your interests or your rights and freedoms. Such legitimate interests include the provision of services, running the firm’s business and marketing relevant services directly to you.
We may use your personal information to:
- comply with our legal obligations to identify and verify the identity of our clients and their beneficial owners and to identify and assess the risks of money laundering and terrorist financing which may apply to our business;
- deliver legal services to you and/or the organisation you work for, if you are a client;
- carry out identity and security checks
- run the firm’s business;
- maintain and develop our business relationship with you;
- improve our services and products to you, if you or the organisation you work for are a client or prospective client;
- identify services you may be interested in;
- send you marketing and invite you to events;
- monitor and analyse our business; or
- process and respond to requests, enquiries or complaints received from you.
We will only retain your personal information for as long as is necessary for the purpose for which it was collected, including for the purposes of complying with any legal, regulatory, accounting or reporting requirements.
5. How and why do we share your personal information?
During the course of working with you or the organisation you work for we may use certain third party technology services to assist with our work on the matter. Where these services are integral to our work for you, we deploy them as a matter of course. We also use various ancillary services, for example, software that is capable of effecting bulk data transfers or facilitating e-signatures and virtual completions. In addition we make use of third party technology services that are more integral to the work we do. These services include, amongst other things, cloud security systems and subscription application services. The use of these integral and ancillary services may require your personal information to be held in the cloud on infrastructure managed by the relevant service provider.
We may also have to share your personal information with regulators, government and enforcement agencies, courts and other third parties.
To enable us to provide the services set out in this Privacy notice, it is likely that we will transfer your personal information to countries outside the jurisdiction where you provided it or where we collected it, for example information that we collect through cookies or through your completion of our online forms. Therefore, if you are based outside the UK (for example, in the European Economic Area (EEA)), your data may be transferred to the UK and other third countries as set out below.
Your personal information may be accessed by our offices, in-house companies and associated partnerships and third parties in countries whose laws provide varying levels of protection for personal information.
Some of your personal information may be stored in a cloud located within or outside of the UK or the EEA and managed by a third party service provider. In adopting this approach, the confidentiality of your personal information is of key importance to us and we conduct careful due diligence on the security of any third party technology systems we use.
Where we transfer your personal information outside the UK or the EEA we will take reasonable steps to ensure that your information is treated securely and the means of transfer provide adequate safeguards.
We may share your personal information with third parties where:
- you have consented to us doing so (where necessary) or the organisation that you work for has obtained your consent for us to do so (where necessary);
- we are under a legal, regulatory or professional obligation to do so (for example, to comply with anti-money laundering or sanctions requirements or in relation to our employment obligations);
- it is necessary for the purpose of, or in connection with, legal proceedings or in order to exercise or defend legal rights;
- it is in our or a third party’s legitimate interest to share the information, and that legitimate interest is not overridden by your rights or freedoms; or
- it is appropriate to disclose the information to parties with whom we have promotional arrangements (such as jointly hosted events).
If you would like more detailed information about the legal bases upon which we rely to process your information and the third parties we use, please contact hello@lawbeam.io.
6. Security
We use up to date data storage and security to hold your personal information securely in electronic form to protect your personal information from unauthorised access, improper use or disclosure, unauthorised modification or unlawful destruction or accidental loss.
All our partners, staff and third party service providers who have access to confidential information (including personal information) are subject to confidentiality obligations.
However, the transmission of information via the internet is not completely secure. Although we take appropriate and proportionate steps to manage the risks posed, we cannot guarantee the security of your information transmitted to our online services.
7. Third party sites
Our Websites may contain links to other sites which are controlled by third parties. We also use social media sites, such as LinkedIn, Facebook and Twitter and third party platform to host events, training and seminars. You should review these other sites’ privacy policies. We do not accept any responsibility for the information you provide on those sites or their collection and use of your personal information.
8. Your rights
You have certain rights that you can exercise under certain circumstances in relation to the personal information that we hold. These rights are to:
- request access to your personal information (known as a subject access request) and request certain information in relation to its processing;
- request rectification of your personal information;
- request the erasure of your personal information;
- request that we restrict the processing of your personal information; and
- object to the processing of your personal information.
In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. Once the firm has received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.
If you would like to exercise any of these rights, please contact us in writing by emailing hello@lawbeam.io.
Further information
If you feel we have not handled your query or concern to your satisfaction you can contact the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues at ico.org.uk/concerns or telephone 0303 123 1113.
If you are based outside the UK, you may also have the right to submit a complaint to the relevant supervisory authority in your jurisdiction.